Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is double-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Scope
Amrit Journal is a peer-reviewed multidisciplinary science journal published by Tribhuvan University Teachers’ Association (TUTA), Amrit Campus Unit, Kathmandu, Nepal. Amrit Journal publishes original research articles, review articles, short communications and research reports on wide range of fields of Science and Technology such as material science, nanotechnology, chemical biology, fuel and energy storage, catalysis, green chemistry, electrochemistry, mechanics, hydrostatics, metallurgy, natural products, environmental chemical engineering, wastewater and air decontamination, data science and machine learning, molecular docking, computational studies, mathematical science, microbiology, biochemistry and polymer science.

Instructions for preparing manuscripts

  • The manuscript should be submitted with a cover letter with clear statement of novelty of the work and its significance in the society or scientific community.
  • The manuscript should be complete with precise and accurate writing in grammatically correct version without any redundant words or sentences.
  • The main text of the manuscript must be typewritten in Times New Roman12-point font size with double spacing and left aligned, in A4 size paper with 1” margins around.
  • Manuscript must be provided with page numbers at the bottom-middle of each page in numbers such as 1, 2, 3, … starting from the first page.
  • The length of the article including tables, figure captions and list of references should preferably not exceed 5,000 words for an original research article, 6,000 words for a review article and 2,000words for short communications as well as research reports.
  • Tables and figures inserted in the main text of the manuscript should be in appropriate position with high-quality JPEG or TIFF images. Editors may ask for separate files of images from the corresponding author in case of need.
  • Binomial names of organisms should be spelled full in the first use following the rules of binomial system of nomenclature.

A full-length research paper should contain Title of the article, Authors' names and respective affiliations (addresses) with the email of the corresponding author. Abstract (not exceeding 200 words), Keywords (not exceeding 5 words), Introduction, Materials and Methods (or Models and Data), Results and Discussion (or Applications), Conclusions, Acknowledgements (if the research work has received funds, the name of funding agency and project number should be mentioned), and References. There should be a separate word file if the main manuscript contains Supplementary information.

Title: Title should represent the theme of the manuscript, serve as a guide to reference librarians, and ease the scientific communication. It should be concise, interesting, and relevant. Abbreviations are not usually preferred in the title. The title should be typed in Times New Roman 14-point, title-style capitalization, boldface and left aligned. Subtitles may be used whenever needed with 12-point bold face and sentence case. The figure captions should be 10-point (bold) in Times New Roman. Numbers should be given to the subtitles and sub-subtitles.

Author(s) name and affiliations: The full name of the author(s) should be written in 12-point, center aligned, just below the title. The authors’ list should include only those who have made a notable contribution in the design and completion of the research work. The authors’ names should be followed by their affiliations; the affiliations represent the official institutional address of authors. Affiliations should be typed in 11-point, left aligned and just below authors' name. Numbers in superscript should be used to distinguish affiliations of different authors. The e-mail address of the corresponding author should be mentioned in 11-point italic font.

Abstract: Abstract should deliver the main message of the article. It must be different from conclusion and must contain experimental question, importance, method and major findings within180 words followed by 5 keywords. Graphical abstract will be an added advantage.

Introduction: The purpose of the research should appear vividly in the introduction. It should include the research question supported by the findings of previous studies with a brief literature survey. The last paragraph should contain the search hypothesis followed by a brief overview of the article.

Materials and Methods/Experimentation: Materials used and the method of material synthesis must be presented in clear terms with sufficient information to allow other researchers to reproduce the results. Clear descriptions of the experimental design, sampling procedure and statistical tools are essential.

Results: Results should be stated concisely in a systematic manner. Each claim in results must be supported by evidence(s).

Discussion: Researchers should compare and contrast the results of their study with the data obtained from secondary sources. It involves the interpretation results obtained by researchers, their relation with the results reported in the literature and inferences of the results. Results and discussion may be written together.

Conclusions: The conclusion should not introduce the new information; it should restate the main findings of the research and provide meaningful closure to the article. It may also contain the suggestions on how the research can be expanded or improved. Authors may also mention the limitations of the study and their implications if not already addressed in the discussion section of the article.

Acknowledgements: Acknowledgements should address only those who have made an important contribution to the study. In case the research work is supported by some grant, the grant number with proper designation of the corresponding institution should be mentioned.

Tables, figures, and equations: The tables and figures should be inserted at suitable places with self-explanatory notes, legends and figure captions. Figure captions should be given below each figure and table name above each table. Figures and illustrations are expected in JPEG/TIFF (with at least 300 dpi resolutions) format. Each figure and table should be linked with the text. Figure and Table number should be in sequence, using Arabic numerals (e.g., Fig.1. 2., 3., etc. and Table 1., 2., 3, etc.). Equations should be written in Equation format numbered in roman numerals lowercase (e.g., i, ii, iii, etc.) enclosed by brackets. All the new symbols and abbreviations must be defined at their first use. SI units will be preferred for all kinds of measurements.

Citation: Author(s) will be fully responsible for the accuracy of citation of literature and their linked references. Each citation should be linked with the reference(s) listed in the references section alphabetically. Authors should adopt parenthetical citation (author’s last name followed by publication date enclosed by parenthesis).

References

Journal articles
Surname, Abbreviated given name. (Publication year). Title of article (sentence case), Full Journal Name (italics), Volume No in bold (Issue No.),(blank space) xx (page number). E.g.,

Sapkota, K. P., Lee, I., Shrestha, S., Islam, A., Hanif, A., Akter, J., & Hahn, J. R. (2021). Coherent CuO-ZnO nano bullets maneuvered for photocatalytic hydrogen generation and degradation of a persistent water pollutant under visible-light illumination. Journal of Environmental Chemical Engineering, 9(6), 106497.

Book
Surname, Abbreviated given name of author(s). (Publication year). Name of book, edition, publishers, place, beginning page number. E.g.,

Sapkota, K. P., Shrestha, R.K., and Sapkota, S. (2023). Times’ Crucial Science and Technology, Fourth Edition, Times International Publication, Kathmandu, p52.

Edited Book
Hahn, J. R. (2018). Nano Surface Chemistry: A Handbook for Researchers. JBNU Press. Jeonju, South Korea, p255.

Book Chapter
Author name. Book title. (Year of publication). Names of editors (if any). Chapter title (sentence case). Publisher’s name, beginning page number.

Shrestha, J. Biodiversity. (2013). Jha, P.K., Neupane, F.P., Shrestha, M.L., and Khanal, I.P. Biological Diversity and Conservation Nepalpedia Series No.2. Nepal Academy of Science and Technology, Khumaltar, Lalitpur, Nepal, p69.

Report
Bottino, A. and Sharma, A.P. (1983). Water quality monitoring of Kathmandu city water supply. Family Planning Association of Nepal/Division of Health Education and Service Project, Kathmandu, Nepal, p48.

Conference paper
Sapkota, Kamal & Islam, Md Akherul & Hanif, Md & Akter, Jeasmin & Abbas, Hafiz Ghulam & Hahn, Jae. (2020). Heterojunction Generation between Copper Oxide and Single-Walled Carbon Nanotubes Leading to Nano-cauliflower Chemical Assembly for Enhanced Photocatalytic Dye Degradation. Materials Proceedings. 4. 7790.

Thesis/Dissertation
Sapkota, K.P. (2010). Adsorptive separation of Fe(II) onto the xanthated pomegranate waste. MSc dissertation, Central Department of Chemistry, Tribhuvan University, Kathmandu, Nepal.

Article Submission
Author(s) should declare that the submitted work has not been published and is not being submitted or considered for publication, elsewhere. Article must be submitted through email; both Microsoft Word and portable document format (pdf) should be sent to the Editor-in-Chief in the following address.

Editor-in-Chief
Amrit Journal, Amrit Campus, Lainchour, Kathmandu,
Tribhuvan University, Nepal. E-mail: amritjournal2079@gmail.com

Publication
Amrit Journal publishes articles annually; first and second editions were print editions only while it is being upgraded to electronic version as well from the third (2023 edition). Regarding publication, the decision of the editorial board will be the final for accepting or rejecting the articles that have been submitted. The data and information expressed in the articles are theauthor's own and do not reflect the view of the publisher or the Editorial Board.

Peer-Review Process
The submission of the article to the journal consigns the article directly to the Editor-in-Chief. The Editor-in-Chief will go through the article for its quality and technical aspects before forwarding it to the Editor of related expertise. If the article is complete meeting all technical aspects, it will be forwarded to the editor, otherwise rejected or returned to the authors. The Editor will check whether the submitted article is appropriate for the journal or not and convey it to the Editor-in-Chief. The chief editor will then assign the article to reviewers with expertise in the corresponding field. Generally, the article is sent to two reviewers. If both the reviewers recommend for rejection of the article, the article will be rejected. However, if one of the reviewers recommends for accepting, the editorial board will take the appropriate decision. The reviewers' comments along with the Editor’s suggestions regarding the improvement of article are communicated to the corresponding author. Once the author submits the revised version of the article addressing the reviewers' each and every comment, it will be sent to the corresponding reviewers again to decide whether the manuscript is acceptable. The review process generally takes 1-2 months.

Copyright Notice

Authors retain the copyright of their articles.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 5 January 2024)