Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is 1.5 line-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

This is the Author's Guidelines for Academic Writing, developed by the Research Management Cell (RMC-Sukuna). Authors are requested to refer to this document while writing their academic research paper. The main purpose of this guideline is to create uniformity in the journal. Moreover, via this document, RMC Sukuna expects to make it easier for the writers to shape their writing. Authors must follow these guidelines if they want to submit their articles to our interdisciplinary or an especial issue Journal for publication. Along with these documents authors are also expected to refer to the latest version of APA Publication Manual.

1. Format of the Paper

Introduction with literature review, Methodology, Results and Discussion with conclusions, (Shortly named as IMRAD).

Title of the Paper (Centered)
Word limit: The title should summarize the main idea of the paper simply and, if possible, in a way that is engaging for readers. For research papers, it should be a concise statement of the main topic of the research and should identify the variables or theoretical issues under investigation and the relationship between them.

Name of the Author/s
Affiliation of the Author/s
Email of Principal Author:

Abstract (Centered)
It should contain 250 words or not more than 250 words.
Key words: It should contain 3 to 6 terms. (Indent and italicized the terms 'key words'.)

Introduction (Centered)
The author should include background, problems, objectives, literature review, and hypothesis (if any). It should contain 1200-1700 words.

Methods and Materials/Methodology (Centered)
The author should include brief description of how the research was conducted and the paper (article) prepared. For example: design, population, sample, sources etc. It should contain 500-800 words.

Result and Discussion (Centered)
The result should include presentation and analysis through table, picture, graphs, diagrams, images and text. It should contain 800-1200 words. If the section has sub-headings, place the sub-headings accordance with level of heading mentioned by APA 7th edition.

The discussion should include the interpretation of results and findings. It should contain 1200 - 1800 words. If the section has sub-headings, place the sub-headings accordance with level of heading mentioned by APA 7th edition.

Conclusions (Centered)
The author should conclude his/her result and discussion. This section should contain 300-500 words.

Acknowledgement (If any)
References
Appendix (If any)

2. Parts of the Paper

Title (centered)
Abstract
The abstract is a short summary of an article with a maximum length of 250 words in one paragraph.
Keywords: Maximum of 6 keywords should be included in the article.

Introduction
Describe the broad topic/ title of the study; explain the academic and practical importance of the theme. In short, answer to the question: “Why should anyone give a damn about this article? Summaries the available literatures, text references and previous studies that is relevant to the current research. Indicate research gaps, inconsistencies and/or controversies in the literature and claim that the current study will address which is main contribution of the study.

Methods & Materials/Methodology
The methodology can include details about materials, people and the process. Examples of data collection devices, such as questionnaires or diagrams of apparatus are important to include in the research field. The methodology section typically has the following sub-sections:

  • Research design,
  • nature, source and types of data collection,
  • population and sampling,
  • ethical consideration,
  • details of data analysis,
  • methods, tools & techniques for data analysis,
  • software used and
  • limitations or delimitation of the study.

Result/Findings and Discussion
Having completed the experimental research and analyzed the results, it is time to write up and summarize the results and the analysis. The experimental section of a journal article must concentrate on the actual analysis of the material, not on documenting the data. The writer should state the key results of the study. The presentation of results should take place in such an order that their logic may be easy for an outsider to understand it. It must indicate: What did the research reveal?

In many ways, the discussion section (recommended length: 1000 – 1500 words) is the most important section in an article (Feldman, 2004:4). Because it is the last thing a reader sees, it can have a major impact on the reader’s perceptions of the article and the research conducted (Summers, 2001:411). Different authors take different approaches when writing the discussion section. Feldman (2004:5), Perry et al. (2003:658) and Summers (2001:411- 412) state that the discussion section should:

  • Restate the study’s main purpose, - Reaffirm the importance and main contributions of the study, - Summarize the results toward the research objective or hypothesis,
  • Mention the findings related to literature, - Provide possible explanations for unexpected or non-significant findings, - Discuss the implications of the study,
  • Discuss limitations of the study that could influence its internal and external validity and - Discuss directions or opportunities for future research on the topic.

Conclusions

Acknowledgement (If any)
References
Appendix (If any)

3. Use of Table
(See APA 7th ed. point No. 7.9 pp. 199-200 and 210-219)

  • Write table number on the left with boldface above the table.
  • Do not use vertical lines in the table.
  • Make table with horizontal lines only in the top and bottom.
  • And then write table heading in the left and italicized it with title case.

4. Use of Diagram/chart
(See APA 7th ed. Point No. 7.36, pp. 233-241)

  • Write figure number on the left with boldface above the figure.
  • And then, write title of the figure below the figure No. with italic letters from the left side with the title case.

5. Technical Formatting for Writing Journal Article

  • Use 'Times New Roman with 12 Points size' for English language users and Unicode Kokila with 16 point size.
  • Unjustified right edge /Align left (Ctrl+L)
  • A4 paper size, with 1 inch left, right, top and bottom sides.
  • The page number should be kept on the top right of each page.
  • Writing should be 1.5 spaced throughout paragraphs, even in block quotes, footnotes and references
  • The first line of all paragraphs should be indented by 0.5 inch except the first paragraph of the abstract.
  • There should not be a single paragraph from the top to bottom of the page.
  • There should not be a heading without text at the end a page.

6. Level of Heading
(See APA 7th ed., Point No. 2.27, pp. 47-57)

Level 1: Centered, Bold, Title Case Heading
Text begins from next line…………

Level 2: Flush left, Bold, Title Case Heading
Text begins from next line…………

Level 3: Flush left, Bold, Italic, Title Case Heading
Text begins from next line…………

Level 4: Indented, Bold, Title Case Heading, ending with a period.
Text begins from the same line after a period ……

Level 5: Indented, Bold Italic, title case heading ending with a period.
Text begins from the same line after a period …..

7. Citation Method
(See APA 7th ed. 2020)
Apply citation method as prescribed by APA 7th edition.

8. Referencing
(See APA 7th ed. 2020)
Apply referencing method as prescribed by APA 7th edition

Copyright Notice

Authors are required to transfer their copyright to RMC-Sukuna Multiple Campus

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 15th July 2024)